Data room software must be capable of handling large volumes of documents. This feature is usually evident in the range of tools offered by the company, such as multilingual search (about 16 languages), OCR, file preview, smart AI categories and translation of documents. A reputable service should offer flexible viewing options, which allows users to look at documents with or without their own formatting.

A reputable company will employ the most secure encryption levels to protect confidential data. They should also have a 24/7 multilingual helpline for users and dedicated customer service representatives who can assist with quick project start-up, best practice implementation, and speedy due diligence procedures.

Certain providers, such as offer the option to synchronize desktops with shared folders, FTP, or the virtual data room. This makes it simple to upload or download any file. Other providers offer an automatic naming scheme, that makes it easy to manage and locate files. The top vendors allow you to set up different access permissions for view printing, print and secure PDF downloads, as well as customize watermarks official source that display a user’s name, IP address and the date and time of the document viewing.

A good VDR should include built-in NDAs that are automatically applied for all users to avoid the unauthorised disclosure of information. It should also come with an extensive auditing system that allows users to drill down and see what was disclosed (documents and users) when, and in what order.